Finding the best and most desirable destination and venue for any meeting or event requires complete knowledge of our customer’s requirements and goals and first-hand experience. Real experience combined with the ability to stay on top of industry trends, legalese, and leveraging industry relationships. These are the cornerstones of Convention Strategy.
At Convention Strategy, we are your complete provider for site sourcing and complementary meeting management technology services. With over 70 years of hospitality and contract negotiation service experience from both the hotel and meeting manager perspective, our dedicated service managers are well versed in how to identify, analyze, and negotiate the best contract for your organization’s meeting or event, while providing the most cost effective terms and legal protection. Our ability to manage a wide range of association, corporate, and government meeting and event types and sizes enables us to maximize our negotiating strengths with our partners at the hotel/venue level.
At the onset, CS account managers will research and disseminate meeting specs, review proposal received, and create and deliver a comprehensive report of interested properties that meet your needs. The report features a side by side comparison of each property, illustrating all relevant proposed rates, costs, meeting space, and contractual terms. As appropriate, CS will then setup all of the destination arrangements for a site visit to the various venues. Once a venue has been identified as the best location, CS will focus back to the customer’s goals when the true negotiations begin, focusing on cost effectiveness (rates, food and beverage, meeting space fees, concessions etc.) and legal protection (attrition, cancellation, indemnification etc.)
Once an agreement is finalized and signed, CS will continue to work side by side with your organization on any revisions or additions that may be required. In addition, as part of our commitment to all of our customers, we believe strongly in rate integrity and provide daily monitoring of your selected venue’s website and other 3rd party booking sites to ensure lower rates are not being offered over your meeting dates and to enforce contractual parameters.